CLAW 25 Terms and Conditions

PERSONAL AND PUBLIC HEALTH GUIDANCE

1. We are encouraging all CLAW attendees to get the Monkeypox vaccination, and to engage in frank conversations with potential play partners about MPV risks factors prior to engaging in intimate activity. As a reminder, the Monkeypox vaccination is a two shot series. Consult with your healthcare provider to ensure that you have completed the full Monkeypox vaccination series.
2. We will not be checking vaccination status at this year's event.
3. We are encouraging all CLAW attendees to receive the most current COVID-19 bivalent booster and an annual flu vaccination at least 14 days prior to arrival at CLAW.
4. Mask wearing is encouraged for those who wish to have an added extra layer of protection.
5. We ask that individuals who plan on attending a play party consider taking a rapid test at least 24 hours prior to the party, and act accordingly based on the results of that test.
6. COVID Rapid Tests will be available to CLAW attendees at the Registration Desk.
7. Each day of CLAW we ask that you assess your own personal health before attending. If you feel sick, are running a fever, or experiencing other symptoms of illness, we ask that you refrain from attending and take care of your own health so that you may return the following day, or the following year.
8. We cannot anticipate every possible scenario. We respectfully ask that each person who attends CLAW take everyone's health and well being into consideration so that we can all have a safe, fun, and healthy weekend!
9. We will do our best to ensure that this year's event is safe for everyone, but ask for your assistance in helping us achieve that goal.
10. Please note, these guidelines are subject to change, based on the evolving public health guidance and ground level circumstances.

CLAW PACKAGES AND EVENTS

Attendee Packages

Attendee Packages are charged in full at the time of purchase. Cancellations made before March 20, 2025 can receive a 100% refund, donate the package back to CLAW or to a community member of your choice. No refunds after March 20, 2025.

Fees

• Early Bird: $219 (Jan 31, 2025)
• Standard Registration: $249 (Jan 25 - April 11, 2025)
• On-Site Registration: $299 (After April 11, 2025)
• VIP Package: $925

Volunteers Packages

By signing up, volunteers agree to show up for all assigned shifts. Conflict in scheduling must be resolved with Guest Services before the start of the event. Guest Services reserves the right to reassign all shifts based on the requirements of the event.

If a volunteer fails to show up for one or more of their shifts, the credit card on file will be charged an attendance fee; if a volunteer fails to complete their assigned shifts in full, the credit card of file will be charged an attendance fee. (Attendance fees may include full or partial price of an attendee package and/or hotel room occupancy if applicable). It is the responsibility of the volunteer to check in immediately before every assigned shifts in Guest Services. It is the responsibility of the volunteer to ask for confirmation of their assigned shifts at registration check in upon arrival.

Fees

• 3-shift Volunteer: $1 (non-refundable)
• Super Volunteer: Fee Waived
• Recruited: $1 (non-refundable)

Hotel Rooms: Deposit, Payment, and Refund Policy

All Room cancellations and changes must be directed to the hotel. This includes early check in, late checkout and acquiring ajoining rooms.

Minimum Night Requirement:

All reservations must include Fri April 18th and Saturday April 19, 2025. A 3-night (4-night for Premium Suites) minimum stay is required.

Vendor Mart Booth Reservation: Deposit, Payment, and Refund Policy

• Booth space 10x10
• Booth fee $450
• RETURNING VENDORS: Full payment must be received by Feb 14th to guarantee spot and priority.
• Refund requests must be made by email to This email address is being protected from spambots. You need JavaScript enabled to view it..
• Through Feb 28th, 2025: 100% refund.
• After March 1, 2025, No refund eligible.
• Checks that do not clear processing by CLAW's bank for insufficient funds or any other reason will result in the cancellation of the vendor's registration and assessment of a $40 service fee.
• Vendors are responsible for payment of all state sales taxes.
• By completing a CLAW Vendor Mart Registration Form, I certify that my business, employees and helpers will abide by all of the rules and regulations imposed by the host hotel, local fire officials and law enforcement agencies, and those imposed by CLAW Corp. for all attendees.
• Violation of any of the rules established by CLAW Corp. may be grounds for removal from this event without any reimbursement of fees paid.
• All vendors must have proof of $1,000,000 liability insurance.

Equipment Rental Agreement: Deposit, Payment, and Refund Policy

• Sling rental: $100 + $150 Deposit refunded when equipment is returned in good condition.
• Rim seat rental: $50 + $75 Deposit refunded when equipment is returned in good condition.
• Upon clean return, any deposit will be refunded to your credit card. $50 will be deducted from the deposit if the equipment requires cleaning. Incomplete returns will not receive a return deposit.
• Equipment may be picked up at IX at the IX Center during the hours of onsite registration.
• No delivery or setup available.
• Returns: To registration at the IX Center no later than Noon Sun, April 19, 2025.
• If there is a change to the pick-up or drop-off location, we will email you in advance.
• Upon clean return, any deposit will be refunded to your credit card. $50 will be deducted from the deposit if the equipment requires cleaning. Incomplete returns will not receive a return deposit.
• Equipment that is not returned will have the replacement cost charged to the card on file.
• Cancellation fee: $20

Art Show Terms and Conditions

• No entry or application fee; artists selected for the show agree to make a donation (art or gear) to CLAW 25 Silent Auction
• Artists will be notified about acceptance by March 16, 2025
• Artists submitting digital art must pay any printing/framing costs arranged by artist
• All artwork sent to CLAW must be in a ready to hang state. Any art received in a not ready to hang state may be refused from the art show by CLAW and may be sent back to the artist.
• Artists are responsible for all shipping charges to and from the host hotel in Cleveland. If the artist wants any unsold art returned to them, a prepaid return shipping label must be received (via email or physically included with the art) by April 15, 2025. Artists may also choose to donate any unsold art to CLAW, which is a 501c3 charity; donation receipts are available upon request.
• All types of media are acceptable
• Artists are not required to attend CLAW 25
• Artists have the option of having their art for sale at CLAW
• Artists get 75% of sales, with 25% commission to CLAW charities
• We will not accept any unapproved prints or works.  Claw will not be responsible to return or manage any works other than the approved pieces.
• All approved works must be sent along with return shipping label. CLAW's preferred shipper is DHL
• CLAW Corp and its Employees, Contractors, and Volunteers will not be held financially responsible for any lost or stolen artwork or other property, or for any damages to artwork or property onsite or during shipping to or from the event.
• Submission of this form indicates agreement and understanding of these Terms and Conditions

Spa Terms - If offered

• A non refundable deposit of $60 is required at time of booking paid by credit card, with the remaining balance due of $90 payable to therapist at start of massage session.
• Payment to therapist can be made in cash or using the cash apps available by the therapist.
• Each session is 60 mins in length. Please arrive on time as therapist's will not make up any lost time due to tardiness. 
• CLAW therapist's will not be providing sensual massages or providing 'Happy Endings'.
• CLAW Corp and the massage therapist does not diagnose illness, disease or any other physical or mental disorder and does not prescribe pharmaceuticals or medical treatment.  This massage therapy session is not a substitute for any medical examinations and/or diagnosis and that it is recommended that you see a physician for any physical ailment you may have. 
• By booking a massage you assume all risks and perils to you person physically, physiologically or psychologically which may ensue during this treatment. As well as any effects deemed detrimental which may ensue afterwards as a result of this or subsequent treatments. 

Sponsors and Advertisers

Refund Policy

• Refund requests must be made by email to This email address is being protected from spambots. You need JavaScript enabled to view it..
• No refund of any portion of sponsor and advertiser purchases that has been spent by CLAW to fulfill the terms of the sponsorship or advertising agreement (i.e. printing costs)
• 90% refund of all other sponsorship and advertiser purchases if requested within 120 days of purchase and before 30 days prior to the next CLAW or Leather Getaway event, based on purchase date.
• No refunds are given after 120 days or after 30 days prior to the next (based on purchase date) CLAW or Leather Getaway event, but 100% of your purchase price will be donated to worthy community charities.

Terms & Conditions

1. Checks that do not not clear processing by CLAW’s bank for insufficient funds or any other reason will result in the cancellation of the sponsorship or advertising and assessment of a $40 service fee.
2. Any sponsor or advertiser that attends CLAW acknowledges all of the following and agrees to abide by all rules and regulations set forth for CLAW attendees, including:
3. Attendees must be at least 18 years of age to attend any CLAW event and at least 21 years of age to attend any CLAW event where liquor is served;
4. CLAW prohibits firearms, weapons, and illegal drugs at our event;
5. Attendees will hold blameless CLAW Corp., its Board of Directors, and contractors for damages to person or property at the event;
6. CLAW Corp. is not responsible for the actions of its volunteers;
7. CLAW Corp. has the right to refuse admittance to anyone and to remove anyone after admittance for any reason;
8. At all public events, including the hotel lobby & elevators, proper "cover up" attire is required as prescribed by California law;
9. For the privacy of our attendees, those using a camera or video must follow CLAW's Photo Policy, which will be posted on CLAW’s website and available at CLAW Registration;
10. Violation of any of the rules established by CLAW Corp.,may be grounds for removal from this event without any reimbursement of fees paid.
11. That I will hold blameless CLAW Corp., its Executive Committee and Board Of Directors, its members, sponsors and all property owners producing this event for damage or injury to myself or my personal property;
12. That CLAW Corp. is not responsible for the actions of its many volunteers;
13. The Executive Committee and/or Board Of Directors of CLAW Corp. has the right to refuse anyone from attending any CLAW Weekend event, and may modify these rules & regulations at any time without notice;
14. That I have also been made aware that should any mailed-in check not clear processing by my bank, (i.e. NSF, etc.) that my registration will be canceled automatically, and a $40 Service Fee will be imposed should I reinstate my Registration;
15. That I will be automatically subscribed to CLAW Corp.'s MailChimp mailing list and that I can unsubscribe at any time.

Other Terms and Conditions

By completing a CLAW Weekend Registration Form, I hereby affirm and acknowledge all of the following:

1. I will be at least 18 years of age by April 20th, 2025.
2. I will be at least 21 years of age before attending any CLAW event where liquor is served.
3. I will not bring any firearms, weapons, or drugs not specifically prescribed by a physician or available over the counter.
4. I will hold blameless CLAW Corp., its Board of Directors, contractors, volunteers, sponsors and all property owners producing this event for damage or injury to myself or my personal property.
5. CLAW Corp. is not responsible for the actions of its volunteers.
6. CLAW Corp. has the right to refuse anyone from attending any CLAW event, and may modify these rules & regulations at any time without notice.
7. At all public events, including the hotel lobby & elevators, all bar events, transportation between events, etc., proper attire is required as required by local law(s).
8. To protect attendee privacy, if I take photos or videos, I must abide by the CLAW Corp.'s Photo Policy (below).
9. Violation of any of the rules established by CLAW Corp. may be grounds for my removal from this event without any reimbursement of fees paid.
10. All participants attending the event must adhere to the CLAW code of conduct found below or here: Code of Conduct
11. I will be automatically subscribed to CLAW Corp.'s MailChimp mailing list. I can unsubscribe at any time.

CLAW Code of Conduct

Adopted by the CLAW Board of Directors, March 2019

1. We do not condone predatory behavior, abuse or intimidation. No means no. Everyone attending a CLAW event has both the right and the responsibility to stop any unwanted behavior directed at them from others.
2. Disrespect of the rights of other attendees will not be tolerated. People who are deemed a safety problem by CLAW management may be removed from the event without a ticket refund.

HARASSMENT

CLAW is obligated to provide harassment-free experience for everyone, regardless of age, race, gender, gender identity & expression, sexual orientation, disability, appearance, personal beliefs, fetish interests, or religion. The policy applies to everyone in attendance including: staff, volunteers, vendors, sponsors, educators, and board members. All attendees of CLAW acknowledge that they are attending a sex-positive event that contains sexually explicit content.

Harassment includes, but is not limited to:

• Discrimination, unfair treatment based on age, race, gender, gender identity or expression, sexual orientation, disability, physical appearance, body size, personal beliefs, fetish interests, or religion
• Unwanted physical contact of any kind
• Unwelcome sexual attention
• Harassing photography or video recording. (please see CLAW Corp.'s Photo Policy)
• Deliberate intimidation, threats, stalking, or following

When a participant is asked to stop harassing behavior, they are expected to comply immediately. No means no - if you are asked by another individual to leave them alone then you must respect their wishes.

Individuals experiencing harassment or having a conflict with another attendee should cease further interaction and contact any Working Volunteer and ask to speak with Staff immediately. Our IRT or upper management staff will take a report immediately.

REPORTING

If you are subject to unacceptable behavior, notice that someone else is being subject to unacceptable behavior, or have concerns that this Code of Conduct is not being followed, notify a working CLAW Volunteer or submit to the INCIDENT REPORTING page as soon as possible. All reports will remain confidential.

CLAW Drug Policy

In addition to the Code of Conduct, CLAW has a 0% tolerance for illegal drugs at our event. If you think you might have a problem with crystal, heroin, cocaine or other party drugs, please call 855-DRUGFREE.

ENFORCEMENT

CLAW acknowledges the responsibility we have to ensure the safety of participants. Failure to abide by these policies may result in the following:

1. Warning
2. Removal from the event
3. Referral to venue security
4. Referral to public safety or law enforcement

Any person who is deemed to have flagrantly violated this code of conduct may have their participation in all CLAW events revoked and barred from the premises of any CLAW venue.

Any person whose participation is revoked is automatically prohibited from registering for any subsequent CLAW events as an attendee, volunteer, vendor, educator, or sponsor until such time as their attendance is approved by the Board of Directors & Planning Team.

CLAW Event Photography Policy

All of the CLAW events take place in what is considered "Public Domain," so your photo can be taken by anyone and used in any manner the photographer wishes. So be careful as to whom you allow to take your picture.

We respect your privacy, as do the members of the media/press and photographers that we allow to officially take photos at our events. They will have an official CLAW "Photographer" badge (in addition to their regular badge), and the photos they take may be shown on the CLAW (or other) website, be used for future CLAW promotions/advertising, or be placed in a gay/leather publication.

Diversity, Inclusion & Accessibility

CLAW is committed to making its events a safe and welcoming environment for all adults (18 years and older). CLAW wants each attendee to understand that diversity and inclusion are active choices and not just passive assumptions. CLAW is a men's event. CLAW believes that the label men is inclusive of Trans Men. All Male Only play spaces include trans men.

All other spaces are open and welcoming to all people regardless of age, race, gender, gender identity & expression, sexual orientation, disability, appearance, personal beliefs, fetish interests, or religion and those expressing curiosity about the scene in a respectful manner. In order to achieve the reality of inclusion, several concepts must be considered, and several must be actualized.

Inclusion & Diversity Policies and Agreements

CLAW affirms an inclusive, diverse community. We are committed to building inclusive spaces and events. We believe it is our duty to actively work toward greater inclusivity within our communities. Toward that end, we affirm the following policies and commitments and ask that you do the same:

I understand that CLAW must be intentionally inclusive and affirming. All people have inherent worth and the right to choose to participate regardless of perceived or actual personal qualities, orientations, or associations.

CLAW respects and welcomes all persons regardless of color, ethnicity, age, ability, religion, size, class, perceived or actual sexual orientation, gender identity, and gender expression.

CLAW strongly rejects any form of exclusion or marginalizing of people. Racism, classism, sexism, enforced heteronormativity, and ableism are not tolerated. We affirm our commitment to cultivating inclusive people and groups that support all members of the community.

CLAW spaces are safe and consent-based spaces. Unsafe behaviors and words that target or marginalize people including but not limited to racism, sexism, ageism, classism, transphobia, homophobia, xenophobia, ethnicism, sizeism, ableism and other prejudicial and discriminatory behaviors will not be tolerated.

My attendance and participation supports and affirms inclusion. I understand that if my actions (digital or in-person) are found in violation of the above policy that I will be dismissed from this event without refund for any tickets, meal or add-on fees paid to CLAW Corp or its subsidiaries in regards to this event.

Update History:

1. 2025-Jan15 - Release for CLAW 25 

TERMS AND CONDITIONS SUBJECT TO CHANGE